These terms govern the use of Stafflinks, a healthcare workforce and care management platform designed for UK healthcare providers.
By accessing or using Stafflinks, you agree to comply with these Terms & Conditions. If you do not agree, you must not use the platform.
Stafflinks provides a cloud-based healthcare workforce and care coordination system including rota planning, communication tools, compliance reporting, and operational management features.
The platform is intended for use by healthcare organisations including care homes, domiciliary care providers, supported living services, and NHS-related organisations.
Users agree to:
Stafflinks processes personal data in accordance with UK-GDPR and the Data Protection Act 2018. Customers remain the data controller of healthcare-related information entered into the system.
Stafflinks acts as a data processor and implements appropriate technical and organisational measures to protect personal data.
Stafflinks shall not be liable for indirect, incidental, or consequential losses arising from the use of the platform.
While we strive for continuous system availability, we do not guarantee uninterrupted access. Healthcare providers remain responsible for clinical decisions and regulatory compliance.
We reserve the right to suspend or terminate access if users breach these terms or misuse the platform.
These Terms & Conditions are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
Last Updated: April 2026
Clear answers to common questions from care providers evaluating HealthCare Rota.
Yes. Managers can move shifts horizontally to adjust time, move them between carers, and resize from either edge with quarter-hour snapping for faster, more accurate scheduling.
Yes. The platform helps prevent conflicts, enforces minimum shift lengths, keeps times within the daily 00:00 to 24:00 range, and reduces overlapping assignment issues.
Yes. Managers can filter by carer name, client location, and date, making it easier to review schedules quickly and identify the right records.
Yes. HealthCare Rota includes a dark mode toggle, stores the selected theme locally, restores it on return visits, and can fall back to system preference where appropriate.
HealthCare Rota brings together intelligent assignment, conflict prevention, live visibility, flexible editing, and safer publishing in one streamlined scheduling experience for care providers.